In this article, we provide you with some best quality practical contract termination letter templates. But first of all, it is important to know what a contract termination letter actually is. Here, you will also get to know how to write a contract termination letter and what are some common reasons of writing it.
Companies enter into a number of contracts on daily basis. Most of the times, these contracts are performed completely. However, sometimes these contracts are required to be terminated. For this purpose, a proper contract termination letter is required to be written and in such situations, contract termination letter templates come in handy.
Best Contract Termination Letter Templates
Proper Contract Termination Letter Template
Informative Contract Termination Letter
Simple Contract Termination Letter Template
Example Contract Termination Letter Template
Special Contract Termination Letter Template
Contract Termination Sample Notice Template
Employment Contract Termination Letter Template
Lease Contract Termination Letter Template
Contract Termination Request Letter Template
Lease Contract Termination Notice Template
Sample Contract Termination Letter Template
Company’s Contract Termination Letter Template
Detailed Lease Termination Letter Template
Complete Contract Termination Letter Template
Writing an Effective Contract Termination Letter
Following are some useful tips for writing an effective contract termination letter:
- First of all, make sure to read and review the contract completely. You should write the termination letter according to the terms and conditions related to termination or cancellation of the contract.
- If you are confused in understanding anything relevant to termination of contract, feel free to consult the other party to the contract. For example, if the other party is a company, then for the purpose of terminating the contract, you can contact their customer support and follow the directions provided by them.
- In a contract termination letter, you should write your name right at the top and center of the letter. Make it look visible and conspicuous. Don’t forget to write your contact information under your name.
- While writing the contract termination letter, make sure to direct the letter towards the appropriate person or recipient. Mention full name and job position of the recipient. Again, for this purpose, you can contact customer support of other party to the contract.
- As this letter is a formal one, so your style of writing and your tone should also be formal and professional.
- While writing the content of the letter, begin with the statement indicating the direct purpose of the letter i.e, termination of the contract. Make sure that your letter is clear and concise.
- After that, it is your choice to mention the reasons or causes for the termination of contract. This brings more specificity and clarity to your contract termination letter.
- Offer the recipient for answering any questions. For this purpose, remind him that you have mentioned your contact details in the letter.
- If there are any outstanding payments against either party, then mention the details of such payments just before closing the letter.
- At the end, close your contract termination letter like any other formal letter i.e, with a formal sign-off and signatures.
- Before finalizing and sending your letter, make sure to review it for any mistakes or errors.
Sample Contract Termination Letter Templates
Thorough Contract Termination Letter Template
Contract Termination Letter Format Template
Short Lease Termination Letter Template
Brief Contract Termination Letter Template
Tenancy Contract Termination Letter Template
Exclusive Contract Termination Letter Template
Termination Letter to Customer
Contract Termination Letter Format
Direct Contract Termination Letter Template
Exclusive Contract Termination Letter Template
Service Contract Termination Letter Template
Blank Contract Termination Letter Template
Standard Contract Termination Letter Template
Employee’s Contract Termination Letter Template
Contract Termination Form Template
Reasons for Writing a Contract Termination Letter
The following are some reasons for which a contract is terminated, which indirectly, also become the reasons for writing a contract termination letter:
- A contract is terminated by breach committed by either party to the contract. It means that a party to the contract has not performed his part of the contract or his obligations under the contract.
- When the fraud or misrepresentation is detected after the parties entered into a legal contract, the contract can be terminated by the aggrieved party.
- Where the time is essence of the contract and the contract is not performed within the given time frame, the contract will be terminated.
- When the performance of one party to the contract is not accepted by the other party, the contract is likely to be terminated, provided that the reasons for such non-acceptance of performance are valid.
- In case a particular contract provides, a buyer can terminate a contract if he finds a new supplier and vice versa. In such cases, any loss or damages, as decided by a court of law, shall be payable to the other party, by the party rescinding the contract.
- Some contracts can be terminated on basis of ‘impossibility of performance’. For example, A entered into contract with B on 10th of November, to provide him an imported car on 20th of December from China. At the time of formation of the contract, the contract was valid and legal. However, at 1st of December, the Government introduced a legislation and banned imports of vehicles from China. So, now it will be impossible for A to perform his obligation and the contract will be terminated.
- A contract can also be terminated by mutual mistakes of the parties to the contract. It is possible that both the parties are mistaken about certain terms and conditions of the contract.
