This article is particularly related to meeting minutes templates but let’s briefly discuss what are the minutes of a meeting. Minutes of the meeting are an official written record of the proceedings of a meeting. A person is especially appointed for this purpose, by the chairperson of the meeting. Minutes of the meeting include detailed notes that what happened in the meeting, what decisions were taken, what resolutions were passed or not and many other relevant information. Usually the time on which every agenda item is completed or every decision taken, is also mentioned on the minutes. You will find these free meeting minutes templates for you.
Generally, the minutes of a meeting should be prepared in such a way so as to enable any person to clearly understand what actually happened at the meeting. That is why, a company is required to maintain and retain proper records of the minutes of all kinds of meetings. In this page, you can get some of the best editable meeting minutes templates. These templates are not just stylish and useful but all of them are relevant as well so that you don’t have to waste time.
Meeting Minutes Templates
Simple Meeting Minutes
File Format: MS Word
File Size: 39kb
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Short Form Meeting Minutes
File Format: MS Word
File Size: 48kb
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Formal Meeting Minutes
File Format: MS Word
File Size: 528kb
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Comapny Meeting Minutes
File Format: MS Word
File Size: 43kb
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Business Meeting Minutes
File Format: MS Word
File Size: 41kb
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School PTA Meeting Minutes
File Format: MS Word
File Size: 53kb
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Classic Meeting Minutes
File Format: MS Word
File Size: 42kb
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Team Meeting Minutes
File Format: MS Word
File Size: 34kb
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Official Meeting Minutes
File Format: MS Word
File Size: 63kb
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Preparing Minutes of a Meeting
The minutes of a meeting are actually a record of what happened at a particular meeting. Taking minutes of a meeting are very important in the sense that they have written details such as: what is the agenda of meeting, what happened at the meeting, what decisions were taken, future planning of the company and the expected time when the next meeting will be held. So, in order to write effective meeting minutes, one should consider including the following:
- Persons who are present at the meeting and the absentees.
- The date, time and the place where the meeting is held.
- The main agenda items of the meeting.
- Purpose and main objective of the meeting.
- Records of actions or tasks performed.
- The future decisions made.
- Course that is decided to perform or implement future decisions.
- Expected time and date of the next meeting.
- In case a poll occurred during the meeting, take proper notes of the result of such a vote. Also note that who voted positively and who voted negatively.
- It is also important to note down the time at which the meeting ended.
Meeting Minutes Examples
Elegant Meeting Minutes
File Format: MS Word
File Size: 58kb
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Hotel Meeting Minutes
File Format: MS Word
File Size: 1221kb
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Decent Looking Meeting Minutes
File Format: MS Word
File Size: 382kb
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Project Meeting Minutes
File Format: MS Word
File Size: 193kb
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Health and Safety Meeting Minutes
File Format: MS Word
File Size: 17kb
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Sample Meeting Minutes
File Format: MS Word
File Size: 12kb
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Shareholders’ Meeting Minutes
File Format: MS Word
File Size: 16kb
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Company’s Meeting Minutes
File Format: MS Word
File Size: 10kb
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Board of Directors’ Meeting Minutes
File Format: MS Word
File Size: 33kb
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Advantages of Meeting Minutes
In the corporate sector all over the world, it is a common practice to take minutes of meetings. Some of the advantages of taking minutes of meetings are given below:
- Enhances the level of corporate governance of the company.
- It assists the participants as well as the absentees to get a quick overview of the meeting.
- Minutes are very useful in making the meeting more efficient and effective.
- They serve as a tool to set guidelines for the next meeting.
- With the minutes being taken, the meeting seems more formal and professional.
- From the minutes, it can be easily identified and analysed that the actions and decisions in the meeting are taken by the persons having actual authority to do so.
- The minutes also provides a legal protection to the company. For example, if a person present in the meeting has acted in a particular way or gave a particular statement and denies his action or statement afterwards, then the minutes can be used as a proof against that particular person.
