35+ Handy Employee Information Form Templates


An employee information form is an important document that is used to keep proper records of all the relevant details of the current as well as former employees of the company. Such a form is quite detailed and lengthy, so many entities also prefer to use pre-formatted employee information form templates.

As soon as a person is appointed as an employee of an entity, an employee information form must be provided to him. When the employee fills such a form, the HR department collects it and attach it in the relevant employee’s file. In this article, you can get some practical employee information form templates, so you can clearly understand what these forms actually are. 

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

What to include in an Employee Information Form Template?

Before we look at the elements of the employee information form template, it is very important to keep in mind that the information to be provided in any such form may vary from department to department, within the same entity. However, following general information must be included in an employee information form template:

  • Employee’s name.
  • His date of birth.
  • Street address, cell number and any other relevant contact details.
  • Employee’s job title or job position.
  • Total salary of the employee as per his employment contract.
  • Policies of the entity.
  • Emergency contact details. Here, the employee can add contact details of any of his relative or a close friend, etc.
  • Details of the employee’s bank account.
  • Date of commencement of the employment contract.
  • Date of termination of employment contract.
  • Details of any leaves or vacations that will be granted to the employee.

Simple Employee Information Form Templates

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Importance of an Employee Information Form

An employee information form is an effective tool to record all the relevant details of an employee. At any time, an entity can easily access its personnel records, so as to check if a person has worked as an employee of the entity, when and at what designation. So, an entity shall have to keep proper record of its current as well as former employees.

Another reason for maintaining employee information forms is that if an entity faces certain legal consequences relevant to the employment of a person, such a form serves the purpose of a concrete evidence in these situations. Of course, the employment contract also contains the employee’s particulars, but such a form is used to record more details of an employee, as soon as he becomes a part of an entity.

Furthermore, an employee information form is also used to get emergency contact details from the employee. Such details are very important so that the HR knows to whom, they are required to contact, in case the employee faces an injury or any other emergency.

More Employee Information Form Templates

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

Employee Information Form

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